The information provided under the Act is available to the citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship in the prescribed way. More information is available at http://rti.gov.in.

It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the "concerned public authority". Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy only when the subject matter can reasonably be presumed to pertain to the Embassy.



Text of the Act


For additional information



The Department of Personnel and Training and Department of Posts have launched a service called e -IPO (Electronic Indian Postal Order) to enable Indian Citizens abroad to purchase an Indian Postal Order electronically by paying the fee on-line through e-Post Office Portal.

This facility has been provided for Indian Citizens abroad to enable them to purchase a Postal Order electronically to seek information under the RTI Act, 2005. This facility has been extended to Indian citizens residing in India also with effect from 13.02.2014. The facility is only for purchasing an Indian Postal Order electronically.

The User needs to get himself registered at the website. He has to select the Ministry/Department from whom he desires to seek the information under the RTI Act and the e-IPO so generated can be used to seek information from that Ministry/Department only. Further, an e-IPO so generated must be used only once with an RTI application. A printout of the e-IPO is required to beattached with the RTI application. If the RTI application is being filed electronically, e-IPO is required to be attached as an attachment.

The link to the e-Post Office Portal is:



Appellate Authority Central Public Information Officer

Mr. Dinesh K Patnaik


Phone: +34 913098871

Email: amb.madrid@mea.gov.in


Mr. Ashish Cherian Samuel

Second Secretary (PIC)

Phone: + 34 915368354

E-mail: sscul.madrid@mea.gov.in


1. Functions and duties;

The EMBASSY OF INDIA is headed by the Ambassador and comprises the following Sections: (i) Consular Section (ii) Commerce Section iii) Press, Information, Culture & Education & iv) Administration Section.

The functions of the Embassy inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction, press/ media liaison, and scientific cooperation in bilateral and multilateral contexts. The Embassy functions within the purview of business allocated to Ministry of External Affairs under the Government of India's Allocation of Business Rules and Transaction of Business Rules.

2. Powers and duties of the officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time.

Financial powers of the Officers are detailed in the Delegated Financial Powers of the Government of India's Representatives Abroad. Other powers are derived from the Passport Act of India and Instructions issued by the Ministry of Commerce, India from time to time The Officers of the Embassy function under the guidance and supervision of the Ambassador.

3. Procedure followed in the discharge of services, including decision making, channels of supervision and accountability;

Decisions are taken under the instruction and supervision of the Ambassador and her written approval, whenever required.

4. Norms set for the discharge of its functions

Norms are set under the instruction and supervision of the Ambassador.

5. Rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS PLCA rules and annexures,

Delegated Financial Powers of Government of India's Representatives abroad Rules

Passport Act Manuals on Office Procedures

Other Central Government Rules and manuals published by Central Government.

6. Statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India's external relations

Unclassified documents/files including joint statements, declarations, agreements and MoUs.

Passport and consular services application forms

7. Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

The Embassy functions within the norms of India's foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.

8. Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

The Embassy interacts regularly with representatives of think tanks, academic community and others.

9. Directory of its officers and employees;

Please click/ see at Annex-I

10. Monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

A statement of monthly remuneration is at Annex-II

11. Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

The Budget figures for the financial year 2021 -2022 and 2022-2023 are given in the statement at Annexure-III

12. Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Embassy of India does not have any subsidy programme.

13. Particulars of recipients of concessions, permits or authorizations granted by it;

Embassy of India does not grant any concessions/permits etc.

14. Details in respect of the information, available to or held by it, reduced in an electronic form;

The Embassy's website has the required information. The Embassy also makes available to interested individuals the information on India, its people and culture in electronic (CD/DVD) and print forms.

15. Particulars of facilities available to citizens for obtaining further information

The Embassy is open from 0900 hrs to 1730 hrs from Monday to Friday. The holidays observed by the Embassy are given on the website https://www.eoimadrid.gov.in

16. Names, designations and other particulars of the Public Information Officers;

Mr. Ashish Cherian Samuel

Second Secretary (PIC)

Phone: + 34 915368354

E-mail: sscul.madrid@mea.gov.in


17. such other information as may be prescribed and thereafter update these publications every year;

The Embassy's website has information which is updated on a regular basis

18. List of CPIOs

2013 Shri Sandeep Kumar, Second Secretary

2015 Shri Ashwin Bhaskaran, Third Secretary

2016 Shri Maitrey Kulkarni, Second Secretary

2017 Ms. Sneha Bahuguna, Second Secretary

2019 Shri Saravanan Balasubramanian,

Second Secretary (Pol&Com) 2019-2021 Shri Suman Shekhar,

Second Secretary (Pol&Com)

2022 Shri Mr. Ashish Cherian Samuel

Second Secretary (PIC)


List of Appeallate Authorities

2014 Shri Biraja Prasad, Deputy Chief of Mission

2015 Shri C.P. Gandhi, First Secretary

2016 Shri Siddhartha Chattopadhyay, FS

Jan 2020 – Nov 2021Shri M.S. Bhandari, Counsellor

Dec 2021 Shri Suman Shekhar, Second Secretary


19. Yearwise breakup of RTIs received

2018 - 8

2019 - 4

2020 - 5

2021 - 5



20. Death of Indian citizens registered in EoI Madrid

2019 Total deaths registered - 32

Male - 24, Female - 8

2020 Total deaths registered - 33

Male - 25, Female - 8


Total deaths registered - 44

Male- 34 Female - 10


21. Details of tenders floated by Embassy of India, Madrid

Embassy of India, Madrid had floated an open tender for procurement and installation of

Video Conferencing System at Conference Hall/Library in February 2022. After completion of

tendering process, M/s Dekom Visual Solutions was selected as L1 for supply, installation &

commissioning of Video Conferencing System (including warranty/support service) at a total price

of €8,985.40.




  • Embassy Reception Number: +34 91 309 88 82
    Only in case of emergency like loss of Indian passport by visitors,
    death or serious illness, please contact at:
    Emergency Contact Number: +34 628319030